Insurance credentialing
Insurance credentialing for therapy practices.
We get your providers credentialed and in-network with every major payer — CAQH, Medicare, Medicaid, and commercial — so you can see insured clients and get paid. You stay independent; we handle the paperwork.
The basics
What is insurance credentialing for therapists?
Credentialing — also called paneling or "going in-network" — is the process of getting approved to bill an insurance plan and be listed in its provider network. Until you're credentialed with a payer, you can't bill them for insured clients. We run the entire process for you, from CAQH to approval.
What we handle
Everything paneling involves, done for you.
- New credentialing with commercial, Medicare, and Medicaid payers
- CAQH profile setup, attestation, and ongoing maintenance
- Re-credentialing and revalidation, so you never lapse
- Group and individual provider enrollment
- Medicare (PECOS) and state Medicaid enrollment
- Payer fee-schedule and contract review
How it works
How does credentialing work with us?
Discovery
Your providers, disciplines, and target payers.
Foundation
CAQH set up and verified, NPIs confirmed, documents gathered.
Submit & track
Every application filed; we follow up with payers so nothing stalls.
In-network
You're approved, loaded, and ready to bill; we keep you current.
Credentialing runs 60–120 days per payer; a brand-new practice also needs contracting on top of that. We can't change a payer's clock — but nothing waits on us, and Medicare allows limited retroactive billing once you're approved.
Questions
Common questions
How long does therapist credentialing take?
Credentialing runs 60–120 days per payer. Joining a practice that's already in-network can be faster; a brand-new practice also needs contracting (another 45–90 days), so plan for 3–6 months to be fully in-network. We submit fast and chase every application.
What is CAQH and do I need it?
CAQH is the universal credentialing database most payers pull from. Yes — we set it up and keep it attested so applications don't stall.
How many payers should I join?
It depends on your local market and clients. We help you prioritize the payers worth your time.
Do you handle re-credentialing?
Yes — we track revalidation dates so you never accidentally go out-of-network.
How is this different from Headway or Alma?
They credential you under their umbrella and take a per-session cut. We credential you independently — you keep your contracts, clients, and revenue.
What does it cost?
Priced by the number of providers and payers. There's no per-session cut; you keep 100% of what you bill.
Ready to get in-network?
Tell us about your practice and we'll map your payer plan — free.